Annual accountability submission

Funded organisations must complete an annual accountability submission form at the end of each financial year. The information helps Homes Tasmania ensure that funding has provided housing assistance to Tasmanians appropriately and contractual obligations have been met as outlined in your Grant Deed.

To help you complete the form, clauses from your Grant Deed have been noted with relevant questions. We recommend you have a copy of your Grant Deed on hand to help you respond. Where possible, questions allow for a ‘yes’ or ‘no’ answer.

You are not required to submit supporting documents for every answer, but you must keep records that demonstrate your compliance. These may be requested for verification or contract management purposes.

To complete this submission, you will need to upload the following documents:

Certificate of currency for public liability insurance
Certificate of currency for professional indemnity insurance
Audited financial statements
Completed and audited Annual Grant Funding Accountability Reports (AGFARs) for each Grant Deed

Before you begin:

Please read information on your reporting obligations.
Fields marked with a red asterisk * are mandatory and must be completed before the form can be submitted.
Maximum file sizes for each document cannot exceed 10MB.
To save and finish later, select 'Save and Complete Later' at the bottom.

Contact us

Email: commissioning@homes.tas.gov.au

Submission details

Provide the organisation and contact person Homes Tasmania can contact if we need more information about this submission.

Organisation name *

Contact name *

Contact position *

Contact phone *

Contact email *

Applicable grant deeds

Enter details from the cover page of each Grant Deed included in this submission.

EGMS Reference

Service

Commencement date

Expiry date

Governance

This section ensures your organisation continues to meet governance and legal requirements and supports risk management.

Please provide the details of your current organisation contacts.

Chairperson Name *

Chairperson Email *

CEO Name *

CEO Email *

Finance manager *

Finance manager Email *

Have there been any changes in your organisation’s legal structure, board, or leadership since your last submission? (Clause 15.1) *

YesNo

If yes, please provide details.

Conflict of interest

This section helps identify and manage any conflicts of interest.

Has your organisation identified any actual, perceived or potential conflicts of interest under the Grant Deed? (Clause 7.8) *

YesNo

Personnel and subcontractors

This section ensures employment and engagement practices meet the requirements of the Grant Deed.

Have all staff and volunteers passed appropriate checks (eg Working with Vulnerable People, police, references)? (Clause 8) *

Yes No

Are you engaging any subcontractors to perform any tasks related to obligations of your contracts? (Clause 7.12) *

Yes No

If yes, list the grant deeds and details related to subcontractor use.

Have you provided the details of the subcontractors to Homes Tasmania previously? (Clause 7.12) *

Yes No

Child safety

This section ensures child safety obligations are clearly understood and appropriately addressed where they apply. See Item 17 of your Grant Deed to determine if your contract requires your organisation to be a child safe organisation.

Do any of your grant deeds require your organisation to be a child safe organisation? *

Yes No

Are you meeting all Child Safe obligations, including training and policies? (Clause 7.6) *

Yes No

Risk, insurance and indemnity

This section supports risk management and ensures appropriate insurance is in place.

Have all serious incidents (eg safety, theft, service disruption) been reported as required? (Clause 7.17) *

Yes No

Insurance Requirements:
Upload current insurance certificates for public liability and professional indemnity. (Clause 13)

Upload Insurance Certificates of Currency *

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Communication protocols

This section ensures public communications and acknowledgements align with the Grant Deed.

Have you acknowledged Homes Tasmania in public materials or correspondence? (Clause 9.1) *

Yes No

Have you used Homes Tasmania’s logo in public materials? (Clause 9.2) *

Yes No

Have you notified Homes Tasmania about media or public events? (Clause 9.4) *

Yes No

Financial accountability

This section supports financial viability assessment. Upload additional documents if needed.

Upload your most recent audited financial statements. (Clause 7.13) *

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Have there been any cases of funding misuse or identified financial risks? *

Yes No

Annual Grant Funding Accountability Reports (AGFARs)

At least one AGFAR is required to be submitted for each Grant Deed. (Clause 7.13)

Upload your completed and audited AGFARs. *

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Upload one AGFAR at a time

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Expiring Grant Deeds

This section asks whether there are unspent funds remaining from any expired Grant Deeds. If you wish to retain these funds, you must seek approval by completing a separate request form.

Are there any unexpended funds for expired grant deeds? *

Yes No

Do you wish to retain any unexpended funds? *

Yes No

If yes, please complete the Request to retain unexpended funds form. (Clause 5.2) - The form will open in a new tab.

Other information

Use this space to let Homes Tasmania know if you have any concerns about the provisions or obligations in the contract/s.This section is not mandatory

Review and submit

Please review your answers as they cannot be edited once the form is submitted.
A copy of your submitted form will be emailed to the contact email address that has been provided.
If you notice an error, need to provide additional information, or have issues submitting the form please email commissioning@homes.tas.gov.au.

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